Policy On the Collection, Use and Disclosure Of Personal Information
1. Objective & Scope of Policy
Exclusive Rentals is committed to respecting your privacy and has prepared this Policy to inform you of our policy and practices concerning the collection, use and disclosure of Personal Information.
This Policy governs Personal Information collected from and about (i) individuals who are or may become Members or Clients of Exclusive Rentals and (ii) individuals or organizations with whomExclusive Rentals works with.
Using contractual or other arrangements, Exclusive Rentals shall ensure that agents, contractors or third party service providers, who may receive Personal Information in the course of providing services to Exclusive Rentals as part of our delivery of services, protect that Personal Information in a manner consistent with the principles articulated in this Policy.
This Policy does not cover aggregated data from which the identity of an individual cannot be determined. Exclusive Rentals retains the right to use aggregated data in any way that it determines appropriate.
In the event of questions about: (i) access to your Personal Information; (ii) Exclusive Rentalscollection, use, management or disclosure of Personal Information; or (iii) this Policy; please contact:
2. The Collection, Use & Disclosure of Personal Information
For the purposes of this Policy:
“Client” and “Member” means an individual who may or has purchased or uses Exclusive Rentals services to post information or advertise products or services to the users of the web site;
“Personal Information” means any information, recorded in any form, about an identified individual, or an individual whose identity may be inferred or determined from such information.
This office only collects personal information necessary to effectively communicate, market and sell services and/or products to the Members, Clients and Users of the web site.
Exclusive Rentals use of Personal Information is limited to these purposes. Exclusive Rentals does not sell, trade, barter or exchange for consideration any Personal Information it has obtained.
Personal information will be collected, to the extent possible, directly from the individual or company concerned.
Exclusive Rentals does not knowingly collect Personal Information from anyone under the age of 18, especially children under 13, and does not use such information if Exclusive Rentals discovers that it is has been provided by a minor.
Personal Information may also be transferred to another company in the event of a change of ownership of all or part of Exclusive Rentals.
Exclusive Rentals may disclose Personal Information of Clients to organizations that perform services on its behalf. This will only be done if such organizations agree to use such information solely for the purposes of providing services to Exclusive Rentals and, with respect to that information, to act in a manner consistent with this Policy.
Please note that there are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where Exclusive Rentals is obliged to disclose information without consent. Such circumstances may include:
a) Where required by law or by order or requirement of a court, administrative agency or other governmental tribunal;
b) Where Exclusive Rentals believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group;
c) Where it is necessary to establish or collect monies owning to Exclusive Rentals;
d) Where it is necessary to permit The Student Connections to pursue available remedies or limit any damages that The Student Connections may sustain; or
e) Where the information is public.
Where obliged or permitted to disclose information without consent, Exclusive Rentals will not disclose more information than is required.
Exclusive Rentals endeavours to ensure that any Personal Information provided by Members or Clients and in its possession is as accurate, current and complete as
necessary for the purposes for which Exclusive Rentals uses that data. Information contained in files that have been closed is not actively updated or maintained.
4. Marketing of Information
Exclusive Rentals advertises at its option information posted by Members and Clients whereExclusive Rentals acted as the posting agent.
Exclusive Rentals retains Personal Information as long as Exclusive Rentals believes it is necessary to fulfill the purpose for which it was collected and Firm legal or business requirements.
Exclusive Rentals endeavours to maintain adequate physical, procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure, or modification of Personal Information.
Exclusive Rentals further protects Personal Information by restricting access to it to those Employees and Contractors that the management of Exclusive Rentals has determined need to know that information in order that Exclusive Rentals may provide services to Members, Users and Clients.
7. Access to Personal information
Exclusive Rentals permits access to and review of Personal Information held by Exclusive Rentalsabout an individual by the individual concerned.
If an individual believes any Personal Information concerning that individual is not correct, that person may request an amendment of that information by sending a request to the person indicated in Section 1 of this Policy. Park Capital Inc. reserves the right not to change any Personal Information but will append any alternative text the individual concerned believes appropriate. Where not required to be retained by the Firm, an individual may also request that Exclusive Rentals delete an individual’s Personal Information from system and records. However, due to constraints of computer technology and the fact that Exclusive Rentals backs up its systems, Personal Information may continue to reside in systems after deletion. Individuals, therefore, should not expect that their Personal Information would be completely removed from Exclusive Rentals systems in response to an accepted request for deletion.
Exclusive Rentals reserves the right to decline access to Personal Information where the information requested:
a) Would disclose the Personal Information of another individual or of a deceased individual;
b) Would disclose business confidential information that may harm Exclusive
Rentals or the competitive position of a third party;
c) Is subject to solicitor-client or litigation privilege;
d) Could reasonably result in: (i) serious harm to the treatment or recovery of the individual concerned; (ii) serious emotional harm to the individual or another individual; or (iii) serious bodily harm to another individual;
e) May harm, or interfere with, law enforcement activities and other investigative or regulatory functions of a body authorized by statute to perform such functions;
f) Is not readily retrievable and the burden or cost of providing would be disproportionate to the nature or value of the information; or
g) Does not exist, is not held, or cannot be found by Exclusive Rentals
h) Where information will not or cannot be disclosed, the individual making the request will be provided with the reasons for non-disclosure.
i) Where information will be disclosed, Exclusive Rentals will endeavor to provide the information in question within a reasonable time and no later than 30 days following the request.
Exclusive Rentals will not respond to repetitious or vexatious requests for access. In determining whether a request is repetitious or vexatious, it will consider such factors as the frequency with which information is amended, the purpose for which the information is used, and the nature of the information.
To guard against fraudulent requests for access, Exclusive Rentals will require sufficient information to allow it to confirm the identity of the person making the request before granting access or making corrections.
8. Amendment of Practices and This Policy
This statement is in effect as of January 1, 2006. Exclusive Rentals will from time to time without notice review and revise its privacy practices and this Policy.